BI Packaging Pricing - ReTriev AI Operations

ReTriev BI Anatlytics

Packages & Payment Policy

Fixed-scope BI packages with clear pricing and delivery steps.

Get Startet

How It Works

A clear step-by-step process.

1. Create your workspace

2. Complete your company profile

Add your legal, billing, and contact details.

3. Select your BI package

Choose the BI package that best matches your current
analytics needs.

4. Choose your BI delivery platform

Option A — Retriev analytics platform.
Option B — Power BI in your environment.

5. Choose your data handling options

Choose how your data will be connected, stored, or refreshed.

Depending on the delivery option you choose.

Recommended: Choose the Retriev hosted Platform if you want a simpler, managed BI experience with hosted dashboards, platform access, monitoring, and optional managed data handling under a single provider.

Choose Power BI BYOL if your company already uses Microsoft Power BI. The customer keeps Microsoft licensing. No hosted storage if stored in the customer's Power BI tenant.

6. Complete onboarding

Provide your data sources, business areas, and Dashboards, KPIs, support packages, add-ons, and initial requirements.

7. Scope confirmation & deposit 50%

We review the setup request, confirm the scope, and begin the project after the initial (50%) deposit is completed.
We prepare the data, build the dashboards, and configure the agreed KPIs.

8. Draft delivery for review

Draft delivery is an initial version of the agreed BI package,
provided for review before final delivery. It may include a
dashboard preview, report structure, sample visuals, KPI
layout, or limited read-only access.

The customer may submit one consolidated review round for minor comments or adjustments within the agreed package scope.

9. Final payment, review round & final delivery

After the draft delivery has been reviewed, the customer confirms final approval of the delivered work and any agreed adjustments. Following approval and receipt of the remaining 50% balance, we apply any agreed-upon adjustments and proceed with final delivery, dashboard activation, or production access.

Delivery options

Same BI outcomes, different delivery environment — depending on how you want hosting, licensing, ownership, and access to be managed.

Option A
ReTriev Hosted Analytics Platform

- We provide dashboards on our hosted analytics platform so you can avoid setting up your own BI environment.
- Easy for your team to use, with managed hosting and one point of contact.

Option B
Power BI in your environment

- We build and deliver the dashboard solution inside your own Microsoft Power BI environment. Your company keeps control of the Microsoft tenant, licenses, users, permissions, and data access.
- Bring Your Own Licenses — Power BI licenses are purchased and managed by the customer.

ReTriev AI-Assisted Business Intelligence Packages

Choose the package that fits your current needs — and scale your analytics as your business grows.

At ReTriev AI Operations, we build business intelligence solutions with a professional and responsible approach. We combine clear dashboards, structured data analysis, and carefully selected AI-supported methods to help your business understand its data faster, identify meaningful patterns, and turn performance indicators into practical decisions.

BI Snapshot

€490 one-time project fee

Fixed price • Typical: 2–4 business days • 1 review round

A focused BI snapshot that turns one selected data source into a compact dashboard, clear KPIs, and practical insights

Data: 1 data source, such as CSV, Excel, database table, or database view provided by the customer.
KPIs: up to 3 agreed KPIs included inside the dashboard.
Dashboard: 1 dashboard page with up to 4–5 visuals, including KPI cards, charts, tables, or trends.
Data preparation & modelling: basic cleaning, formatting, and simple BI structure for 1 selected data source, only where required for the agreed dashboard.
Insights: Brief comments + 2–3 practical recommendations.

€790 one-time project fee

Fixed price • Typical: 4–7 business days • 1 review round

A practical starter BI package for businesses that need a clearer view of their key performance areas, using selected data sources, agreed KPIs, and a small set of focused dashboard pages.

Data: up to 2 selected data sources, such as CSV, Excel, database tables, or database views provided by the customer.
KPIs: up to 6 agreed KPIs included across the dashboard.
Dashboard: up to 2 dashboard pages with 6–8 visuals in total, such as KPI cards, charts, tables, trends, or breakdowns.
Data preparation & modelling: basic cleaning, formatting, simple joins, and basic relationships where required for the agreed dashboard scope.
Insights: brief comments and 3–5 practical recommendations based on the dashboard results.

€1.490 one-time project fee

Fixed price • Typical: 7–12 business days • 1 review round

A more complete BI setup for businesses that need to connect multiple data sources, track more KPIs, and get a clearer view of performance across one or more business areas.

Data: up to 3 selected data sources, such as CSV, Excel, database tables, database views, or structured exports provided by the customer.
KPIs: up to 10 agreed KPIs included across the dashboards.
Dashboard: up to 4 dashboard pages with 12–16 visuals in total, such as KPI cards, charts, tables, trends, filters, or breakdowns.
Data preparation & modelling: cleaning, formatting, calculated fields, KPI logic, and simple-to-moderate relationships between selected data sources.
KPI logic: setup of agreed KPI definitions, calculations, and business rules needed for the dashboards.
Insights: dashboard comments and 5–7 practical recommendations based on the results.

€2.490 one-time project fee

Fixed price • Typical: 12–20 business days • 1 review round

An advanced BI package for businesses that need a wider performance overview, more dashboard pages, deeper KPI structure, and a more complete reporting experience across several operational or management areas.

Data: up to 5 selected data sources, such as CSV, Excel, database tables, database views, structured exports, or agreed business files provided by the customer.
KPIs: up to 18 agreed KPIs included across the dashboards.
Dashboard: up to 6 dashboard pages with 20–25 visuals in total, such as KPI cards, charts, tables, trends, filters, breakdowns, and drill-down views where supported.
Data preparation: cleaning, formatting, joins, relationships, calculated fields, and moderate transformations required for the agreed dashboard scope.
Data model: structured BI data model for the agreed reports, including relationships, KPI logic, and reusable measures where applicable.
Dashboard experience: clear dashboard navigation, filters, page structure, and a user-friendly layout for business review.
Insights: dashboard comments, executive-level observations, and 8–10 practical recommendations included in the initial dashboard delivery.

For all packages:

What’s not included: Predictive analytics, machine learning models, complex custom ETL pipelines, managed data warehouse setup, ongoing refresh monitoring, advanced security/governance setup, custom application development, large-scale API integrations, ongoing support, multiple stakeholder workshops, or extensive iterations.
Forecasting & Trend Projections: Basic KPI forecasting or trend projection views are available as an optional add-on where sufficient historical data is available, and the agreed project scope supports it.
Review: 1 consolidated review round for minor adjustments within the agreed scope.
Handover: final access upon customer approval and payment of the remaining balance.
Payment: 50% deposit after scope confirmation to start the project. The remaining 50% is due after customer approval and before final delivery or activation.
Prices exclude VAT. VAT, where applicable, will be added at checkout on the invoice.

Data Handling Options

Choose how your data will be connected, stored, or refreshed

The available options depend on your selected delivery method.

Hosted storage fees apply only when data is stored in the ReTriev managed environment. If reports are delivered inside your own Power BI/Microsoft tenant, Microsoft licensing, gateway, storage, and capacity costs remain your responsibility.

Main idea

Description

Best for

Duration

Included

Not Included

Power BI BYOL case

Option 1

Live Data Connection

Your data stays in your system. We connect to it securely.

We set up a secure read-only connection to the agreed database, table, view, or approved data source.

Customers who want live reporting and prefer to keep their data in their own systems..

The connection remains active as long as the customer keeps the agreed access available.

initial setup, testing, and connection to the agreed dashboard.

30 days of post-delivery connection support for issues related to the original setup.

Ongoing monitoring or future changes to database structure, credentials, firewall rules, VPN, or access permissions after handover.

Reports connect to your approved data source, gateway, and database.

Option 2

One-time Data Snapshot

We copy the agreed data once and build the dashboard on that snapshot.

We import the agreed dataset into our environment and build the dashboard using that copied data.

This is useful when you do not want to provide live database access, or when the project is a pilot, historical analysis, or fixed-period review.

The imported dataset remains available as long as hosted storage is active for the agreed workspace. The data is a static snapshot and does not update automatically.

Initial data import, basic validation, storage setup, and connection to the agreed dashboard/report.

30 days of post-delivery support for issues related to the original import.

Automatic refresh, repeated imports, changes to the source structure, new data periods, additional data sources, or data rework after handover. ngoing monitoring. Snapshot is static.

We prepare the agreed dataset once and deliver the report inside your Power BI environment.

Option 3

Managed Data Warehouse

We keep your reporting data clean, organised, and up to date.

We copy, clean, transform, and store the agreed data on a scheduled basis. Your dashboard is refreshed according to the agreed refresh period, such as monthly, weekly, or daily.

This is the best option when you want ongoing BI, recurring reporting, cleaned data, and consistent KPIs without manual exports.

It remains active as long as the managed data warehouse plan is active.

Initial warehouse setup, scheduled data refresh, agreed transformations, refresh checks, hosted storage, and monitoring of the agreed data pipeline.

Ongoing refresh monitoring included while the managed warehouse plan is active.

Continuous manual data review, correction of customer source data, investigation of business data errors unrelated to the agreed pipeline, new data sources, major source structure changes, new dashboards, or work outside the agreed scope.

We manage the refresh logic, transformations, and reporting dataset inside your Microsoft/Azure/Fabric environment, or in our managed environment if agreed.

Data Handling Pricing

Platform Access

Hosted storage

Setup fee

Refresh management

Power BI BYOL case

Option 1

Live Data Connection

No extra ReTriev platform access charge up to 5 users

No hosted storage required

Included in selected BI package

No managed refresh required

The dashboard/report uses the approved live or connected data source.

No Retriev hosted storage fee. Microsoft/Power BI licensing, gateway, and tenant costs remain the customer’s responsibility.

Option 2

One-time Data Snapshot

No extra ReTriev platform access charge up to 5 users

€25/month up to 10 GB

Additional storage +€10 /month per extra 10 GB

Included in selected BI package

No automatic refresh

New data imports can be requested separately.

No Retriev hosted storage fee when the dataset is delivered inside the customer’s Power BI/Microsoft environment. Hosted storage applies only if Retriev is asked to keep or host a copy.

Option 3

Managed Data Warehouse

No extra ReTriev platform access charge up to 5 users

€25/month up to 10 GB

Additional storage +€10 /month per extra 10 GB

€600 one-time

Monthly management depends on refresh level

Refresh level

Monthly refresh €250/month

Weekly refresh €350/month

Daily refresh €490/month

Microsoft, Power BI, Azure, Fabric, gateway, storage, and capacity costs remain the customer’s responsibility. Retriev hosted storage applies only if the warehouse or reporting dataset is hosted by Retriev.

Prices exclude VAT. VAT, where applicable, will be added at checkout on the invoice. Power BI, Microsoft, Azure, Fabric, gateway, tenant, and third-party licensing costs are not included.

Monthly support & continuous improvement

Keep your dashboards accurate as your business changes.

Suitable for both Power BI BYOL delivery and the ReTriev hosted analytics platform.

Plan

Care Basic

Care Plus

Care Pro

Monthly capacity

2 hours / month

6 hours / month

15 hours / month

What it covers

Minor dashboard adjustments, KPI checks, label changes, small filter updates, basic support

Dashboard refinements, KPI updates, new filters, minor data model adjustments, layout improvements, documentation updates

Ongoing dashboard evolution, KPI roadmap, backlog improvements, performance tuning, reporting refinements, priority support

Price

€ 180 / month

€ 480 / month

€ 890 / month

Prices exclude VAT. VAT, where applicable, will be added at checkout on the invoice.

Retriev Platform Ops

If you choose the ReTriev hosted analytics platform

Platform Ops

Ops Starter

Ops Growth

Ops Pro

Includes

Platform access + monitoring + up to 5 users

Platform access + monitoring + up to 25 users

Platform access + monitoring + up to 100 users

Price

No extra charge

€ 220 / month

€ 350 / month

Prices exclude VAT. VAT, where applicable, will be added at checkout on the invoice. Ops pricing is separate from Care Plans.

Add-ons

Common extras we can add to any package.

Add-on

Extra data source

Extra dashboard page

Additional KPI / metric

Forecasting setup

Anomaly checks setup

Anomaly monitoring support

Executive report narrative

Advanced row-level access

Scheduled report delivery

What you get

New connector and dataset/model integration

Additional dashboard page within the same agreed scope

Additional agreed KPI based on existing available data, added to the current dashboard or report structure

Forecasting or trend projection view for selected KPIs, based on available historical data and agreed planning assumptions

Basic anomaly flags, initial thresholds, and alerting approach where feasible

Ongoing review of anomaly alerts, threshold tuning, and recurring pattern feedback

Written management summary for a specific reporting pack, including KPI interpretation, key changes, risks, and recommended actions

Different users or teams see only the data relevant to them

Scheduled delivery of agreed KPI reports, dashboard snapshots, and selected exports by email

Price

€ 180 one-off

€ 220 one-off

€ 80 one-off / KPI

€ 300 one-off

€ 350 one-off

€ 150 / month

€ 250 one-off

€ 320 one-off

€ 150 / month

Prices exclude VAT. VAT, where applicable, will be added at checkout on the invoice.

One-off add-ons cover the initial setup or delivery within the agreed scope and remain available while the related package is active. Monthly add-ons are billed monthly and remain active until cancelled or removed from the workspace. Additional access, refresh, automation, or platform configuration requests are reviewed separately, depending on the selected delivery setup.

Start Your BI Project